In order to graduate, the student should complete all
requirements and maintain a minimum grade point average of
3.00. Satisfactory Academic Progress is required for
financial aid eligibility and will be reviewed on a yearly
A grade of "C" in
any of the Clinical Courses (as identified in the
program’s catalog) is not allowed. Any “C ” grade in the
Clinical Courses must be repeated.
No more than two
courses can be repeated in the entire program.
with "C" grades will remain on record, but the new grade
will be used to compute the grade point average.
A grade of “F” in
any course will result in referral to the Students
Promotion Committee and considered for dismissal based
on overall academic performance.
Grades of “P”
(Pass) or “NP”(Not Pass) are applicable to dissertation.
When the dissertation activity requires more than one
semester for its completion, the student receives a
notation of “In Progress” (IP) for each semester and
until the dissertation is completed.
Grades of “P”
(Pass) or “NP”(Not Passed) are applicable to Practica
and Internship. A grade of “NP” requires repetition. In
case of a second “NP” grade in the same practicum or
internship, the student will be referred to the Students
Promotion Committee with a recommendation for dismissal.
(Incomplete) grade will only be allowed under very
special circumstances as determined by the professor.
The student must remove the “I” (Incomplete) by the
Probation and Financial Aid Eligibility
A student failing to meet the grade requirements will be
placed on academic probation for one semester, but will be
eligible for financial aid. At the end of the semester, if
the student has not regained SAP, he/she loses financial aid
for the following semester
If the student is dismissed, but the dismissal decision is
reserved by the due process, the student loses financial aid
until SAP is reestablished.
VI. Appeal Process for Academic Probation
Students notified that they are to be dismissed from the
Ph.D. program, have the right to appeal the case in writing
to the President and Dean within seven working days after
receiving the notification.
The Appeal or Due Process for Dismissal approved by the
Academic Senate presented below must be followed.
The President and Dean will evaluate the appeal and the
student's academic record. Rejection of the appeal by the
President and Dean is final. If the President / Dean has a
reasonable doubt about the student's capacity or academic
record, he/she can appoint a three member Ad-Hoc Committee
to re-evaluate all evidence.
The Ad-Hoc Committee will notify the student in writing of
the date and the time when the case will be heard. The
Ad-Hoc Committee has forty-eight (48) hours to submit the
The President and Dean will consider the Ad-Hoc Committee
recommendation, and make the final decision within
forty-eight (48) hours. Any decision will be reported to the
student in writing. All decisions made by the President and
Dean are final.
The same process described above will be followed in cases
of unacceptable professional behavior. The corresponding
Associate Dean or the Department Chairperson will refer the
case to the Promotions Committee. If the recommendation of
the Promotion Committee is to dismiss the student, the
appeal process described above will be activated.
VII. Reinstatement of Financial Aid
Financial Aid eligibility is contingent upon
satisfactory academic progress. It is the student's
responsibility to request reinstatement of financial aid.
The Office of the Associate Dean for Student Affairs
shall have primary responsibility for overseeing this policy
and will provide all students upon admission to Ponce School
of Medicine, a copy of this document.
The President and Dean, the Associate Dean for Academic
Affairs and the Associate Dean for Student Affairs, as well
as the Registrar and Financial Aid Director will receive all
pertinent data to ensure proper enforcement of the policies