Registrar

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Registrar

The Registrar's Office is subscribed to the Office of the Dean for Student Affairs. The main services offered by the Registrar's Office include the preparation and custody of academic records, the certification of enrollment and deferments, the evaluation of records for graduation and promotions, the preparation and mailing of transcripts, the distribution of application forms for examinations, and the coordination of registration procedures and others.
 

Student Record

Students enrolled at PSM will have an up-to-date academic record. Academic records are the school's property and are kept under the custody of the Registrar, following regulations of the Buckley Amendment (Buckley Law).

Courses taken and grades obtained by each student, including elective courses taken at other institutions, are recorded in the academic record. In cases where students are suspended or not promoted because of academic deficiencies, the date of the decision is documented in the academic record.

Courses accepted from other institutions must have the following legend in the academic record: Course description, date and name of the institution where the courses were taken, grade, and official seal.

Other relevant documentation will be guarded at the students records.

Student Record Policies and Procedures for PSM

These policies are defined as required by Section 99.7 of the Family Educational Rights and Privacy Act of 1994.

Definitions

  1. Student - Any person that is officially enrolled at PSM.

  2. Educational Record- Any record (in handwriting, print, tapes, film or other medium) maintained by PSM which is related directly to a student.

  3. FERPA - Family Educational Rights and Privacy Act of 1974.
     

Procedure to Inspect Academic Records

  1. Students may inspect and review their own academic records upon approval of the Registrar.

  2. Students should submit to the Registrar a written request which identifies precisely the part of the record to be inspected.

  3. The Registrar will make the arrangements for access and will notify the student of the time and place where the record may be inspected. FERPA establishes that access must be given in 45 days or less from receipt of the request. Students can only inspect their own record.

Rights of Ponce School of Medicine to Refuse Access

PSM reserves the right to refuse to let a student inspect the following documents:

  1. Letters and Statements of Recommendation for which the student has waived his rights of access.

  2. Records connected with denied applications to PSM.

  3. Those records excluded from the FERPA definition of Education Records. See student record policies and procedures for PSM at the Registrar's Office.

Refusal to Provide Copies

PSM describes circumstances in which it may deny students copy of their education records and reserves the right to deny transcripts or copies of records not required to be made available by FERPA in any of the following situations:

  1. The student has an unpaid financial obligation to the School.

  2. There is unresolved disciplinary action.

Disclosure of Education Record

PSM will disclose information from a student's education record only by written consent from the student or a certified court order from a judge with adequate jurisdiction over PSM's records.

For exceptions, refer to Student Record Policies and Procedures for PSM at the Registrar's Office.

PSM will maintain a record of all requests for disclosure of information of a student’s education record.
 



Personnel

Segundina C. de Torres
storres@psm.edu
Registrar 
Tel: (787) 840-2575 Ext. 2132

Isabelita V. Irizarry
ivendrell@psm.edu

Assistant to the Registrar 
Tel: (787) 840-2575 Ext. 2126

Sonia M. Aponte
saponte@psm.edu

Secretary 
Tel: (787) 840-2575 Ext. 2125
 

Grace Morales

gmorales@psm.edu

Secretary
Tel. (787) 840-2575 Ext. 2128
 

Other 
registrar@psm.edu


Fax: (787) 842-3857 / (787) 259-1931

Mailing address

PO Box 7004
Ponce, PR 00732

Hours

8:00 AM –  4:30 PM (E.S.T.)

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