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Student Record
Students enrolled at PSM will have an up-to-date academic
record. Academic records are the school's property and are kept
under the custody of the Registrar, following regulations of the
Buckley Amendment (Buckley Law).
Courses taken and grades obtained by each student, including
elective courses taken at other institutions, are recorded in
the academic record. In cases where students are suspended or
not promoted because of academic deficiencies, the date of the
decision is documented in the academic record.
Courses accepted from other institutions must have the following
legend in the academic record: Course description, date and name
of the institution where the courses were taken, grade, and
official seal.
Other relevant documentation will be guarded at the students
records.
Student Record Policies and Procedures
for PSM
These policies are defined as required by Section 99.7 of the
Family Educational Rights and Privacy Act of 1994.
Definitions
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Student - Any person
that is officially enrolled at PSM.
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Educational Record-
Any record (in handwriting, print, tapes, film or other
medium) maintained by PSM which is related directly to a
student.
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FERPA - Family
Educational Rights and Privacy Act of 1974.
Procedure to Inspect
Academic Records
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Students may inspect
and review their own academic records upon approval of the
Registrar.
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Students should submit
to the Registrar a written request which identifies
precisely the part of the record to be inspected.
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The Registrar will
make the arrangements for access and will notify the student
of the time and place where the record may be inspected.
FERPA establishes that access must be given in 45 days or
less from receipt of the request. Students can only inspect
their own record.
Rights of Ponce
School of Medicine to Refuse Access
PSM reserves the right to refuse to let a student inspect the
following documents:
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Letters and Statements
of Recommendation for which the student has waived his
rights of access.
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Records connected with
denied applications to PSM.
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Those records excluded
from the FERPA definition of Education Records. See student
record policies and procedures for PSM at the Registrar's
Office.
Refusal to Provide
Copies
PSM describes circumstances in which it may deny students copy
of their education records and reserves the right to deny
transcripts or copies of records not required to be made
available by FERPA in any of the following situations:
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The student has an
unpaid financial obligation to the School.
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There is unresolved
disciplinary action.
Disclosure of
Education Record
PSM will disclose information from a student's education record
only by written consent from the student or a certified court
order from a judge with adequate jurisdiction over PSM's
records.
For exceptions, refer to Student Record Policies and Procedures
for PSM at the Registrar's Office.
PSM will maintain a record of all requests for disclosure of
information of a student’s education record.
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