Guidelines and Services



No materials may be affixed to library interior or exterior walls, doors, or windows without permission from the Library Administrative Office.


Athens is an access management system used by the PHSU community to provide access to online resources. A personal Athens account provides our users with a unique username and password to allow access to online resources. You can request a personal username and password from the Library or by the website.

Have you forgotten your Athens password? Click here

Borrower Obligation

You are responsible for returning or renewing library materials on time. You do not have to come directly to the Library to renew a book, you can do so through the website. Materials are subject to recall and prompt return is necessary. You are held responsible for any fines. See Fines

Borrowing Privileges

Privileges are determined to meet the instructional and research needs of faculty, students, and staff at PHSU Library. Privileges are non-transferable and must be exercised accordingly.

Cell Phone Use

Electronic communications devices such as cellular phones are permitted in the Library. However, they must be used in a way where disturbing other library users is avoided. Electronic devices should be set to silent or vibrate mode. Any conversation on a cell phone should be held in an area where conversation will not disturb or distract others.


Provides ready access to Library materials. Anyone is welcome to use materials in the Library. A valid PHSU identification card or Special Permission is required to check out any item or request other Library services. Books circulate for two weeks. You may be renewed if someone else has not requested them. See Borrower Obligations & Fines.


There is a network of 60 computers located throughout the Library. Photocopying / Printers machines are also available on both floors. Wireless network is also available.

Confidentiality of Circulation Records

Please be assured that your patron record, which contains personal information and record of all materials currently checked out, remains confidential.


The copyright law of the United States governs photocopying of copyrighted materials. You are liable for any infringements.


By nature of their design, the cubicles are to be used by individuals only. Loud talking and cell phone use is not permitted in this area.

The Library is not responsible for loss of items left in the cubicles; valuable items should not be left unattended.

Damaged materials

Please point out any damaged materials to the front desk. If the Library’s materials are damaged while in your possession, notify staff of damages upon return. If they are not overdue, there will be no penalty unless they are irreparable.

Database Searching

The Library provides assistance for data base searching. Self-service database searching requires PHSU affiliation. You may request a literature search by calling or stopping by the 2nd floor front desk. If you need assistance, ask the librarian or send an e-mail.


All databases are remote access, except UpToDate. You have to register with Athens for use them. Workshops are available for database searching.

Destroying or Damaging Materials, Equipment, Software, or Facilities

The following are examples of actions that are prohibited. (This is not a comprehensive list.)

  • The destruction, mutilation or defacement of any materials
  • The damaging of hardware or equipment
  • Misuse of furniture or the facility
  • The intentional introduction of viruses into any system
  • Tampering with software or changing equipment settings

Disabled Patrons

The Library’s personnel makes every effort to provide library services to persons with disabilities. Please ask for assistance whenever you are having difficulty locating or obtaining an item or service. The Library strives to remove physical barriers whenever possible, but if any barriers exist for you, please contact library staff and appropriate assistance will be provide. There is an elevator available and handicapped parking is at the front of the Library.


Disruption to the study and research of patrons or the interruption of their education process is prohibited: Examples are listed below. (This is not an inclusive list.)

  • Creating excessive noise
  • Harassment of others
  • Behavior that disturbs users or staff and interferes with use of the facility

Eating and Drinking

You are not allowed to have food or drink in our Library. See Food and Drink Policy.


It is an alternative to the stairs in accessing the library’s two floors.


In the event of fire, inclement weather, earthquake, or other emergency situations, immediately move away from the shelves and windows. Library staff will alert building occupant to the procedures for evacuation.


Overdue materials are fined at $0.50 per day. Reserve materials are fined at $0.50 per hour.

Fire Alarms

All alarms should be treated as serious emergencies. You must leave the Library calmly through the main exit or through the emergency exits.

Food and Drink Policies

We are counting on all of you to help us make sure that books, journals and computers remain safe and that the building stays clean. Food and drink are NOT ALLOWED in the Library. Make sure that any trash or wastepaper gets disposed of in the appropriate trash receptacles. If you see a mess somewhere that someone else has left behind, help us out by cleaning it up or at least letting a staff member know. Encourage your fellow patrons to take care of the library and to treat it responsibly.


Study carrels, tables, and ergonomic chairs are provided. Do not take library furniture out of its area. Also, refrain from placing your feet on the furniture or sitting on the desks or tables.

Gifts (Donation) Policy

The purpose of the Gifts Policy is to define the principles and guidelines that govern the acceptance of gifts received by the Fundación Angel Ramos Library.

The Library will accept gifts if the material supports and enhances the instructional programs of the School. Materials donated to the library become the property of the library and will be handled as the library deems most appropriate. Donated materials may be added to the collection at the library’s discretion. The library reserves the right to distribute materials as it sees fit. Donated materials may be catalogued, recycled, offered to other institutions or discarded at the library’s discretion. It is the responsibility of the donor to bring gift donations to the library.


PHSU Library hours are posted at the main entrance. Holiday hours or academic recess will be posted well in advance. Final checkout of your materials and photocopying must be completed 15 minutes prior to closing. Please respect closing time of the library.


Your valid PHSU ID card is needed to check out materials.

Interlibrary Loans (ILL)

Material not owned by our Library may be obtained through Interlibrary loan. Rapid delivery service may be requested. The Interlibrary Loan is available to any faculty, staff, and currently enrolled student of PHSU. The staff of the Hospitals affiliated with the School, also qualify for the service. The Alumni are eligible for ILL services, and are encouraged to contact the personnel library for interlibrary loan assistance. ILL forms are located at the Journal Section or in our Home Page . For more information, ask the librarian.

ILL Costs

The Library does not charge for ILL service. However, other lending libraries may charge a fee for services. We do ask you if you are willing to pay a charge if one is applied. You can indicate if you are willing to pay a charge and set a limit as to how much you would be willing to pay when you submit your request. If there is a charge and you have set a limit of $0, you will be notified.

ILL Request (Limit to)

You may submit as many requests at one time as you wish. At least 5 requests per person per day will be processed. More of your requests will be processed only depending upon the overall number of requests received. You are encouraged to prioritize your requests in the order by which you wish them processed. All ILL requests will have to work on a first-come, first-come, first-served. If you need assistance with completing ILL forms and other ILL-related questions, please contact Interlibrary Services:

ILL Request (Submitting an)

The ILL request form is accessed through the Library’s Home Page. You can send an email with the complete bibliographic information. Also include your name, email and the telephone number where we can contact you, if necessary.


Our Library promotes universal access to information and serves as a gateway to worldwide biomedical information. All of our workstations provide full access to the internet. Wireless network is also available.


Journals are selected in support of the various academic, research and clinical care needs of PHSU. These are located in the 2nd floor and are arranged in alphabetical order by title. Recent issues of all of our print subscriptions are also arranged in alphabetical order on special shelves in the 1st floor. Journals circulate for five days, the last issue received circulates for three. If we don’t own the journal you request, it can be located through interlibrary loan. See Interlibrary Loan

Learning Resource Center (LRC)

Our computer facilities located on the 1st and 2nd floor offer access to electronic databases, the internet, link services and office productivity applications as Word, Excel, Power Point, etc. are also available. These facilities are available for PSM&HS authorized users. There are no computers available for running personal applications, CD-ROMS, etc. Our users may only utilize applications that are installed in the library network. Photocopying/printers machines are also available.


Library Materials

Library materials are for the use of all registered users (you can register through our Home page, click on the Online Borrower Registration link to access the form). Please do not deface items by writing, highlighting, removing pages, or altering materials in any way. Unattended library materials at cubicles or tables are picked up for shelving.

Library Privileges

The Library’s resources and services are for the instruction, research and patient care of PHSU community.

Library Skills

Guidance or workshops on how to use the library resources more effectively are offered. Individual as well as group instruction, library orientations, and tours are also provided.

Lost and Found

If you have lost personal belongings, you can check at the front desk. If labeled, an effort will be made to contact you. You can also contact the Security Guard of the School. The Library is not responsible for loss of items left in the cubicles, tables or elsewhere in the building, valuables should not be left unattended.


The Library subscribes to: El Nuevo Día, Primera Hora, and regional free newspapers. You can pick up, self-service, at the second floor. Also, through the library website you can access more than 3,500 newspapers in English or Spanish in the link: United States Newspaper and Directory of Spanish Newspapers in Spanish

Overdue Materials

All materials are considered overdue if you have not returned them by the specified date. Your borrowing privileges will be blocked immediately until the late fee is paid or the materials are returned. A courtesy reminder after the due day will be mailed. See also Fines.

Photocopying / Printing Machines

Three coin or debit card operated machines are available: one in the 24-hour room in the first floor, the other one is in the 2nd floor in the Journals area, and the last one, is a color image photocopy machine. Copies are 5¢ per page (black and white) and 50¢ for color copy. $1.00, $5.00, $10.00 or $20.00 bills are accepted. Debit cards are sold for $21.00 ($20.00 debit) at the secretary’s office or Reserve area.

PHSU Library Accounts

Registered students, faculty, and staff are automatically entitled to PHSU account privileges and only need to fill out the form properly to get user name and password in the MIS Department.

Recall Service

Items checked out are subject to recall at any time, usually for use by another patron or to be placed on Reserve. You should receive a Recall Notice informing you if this occurs. If you receive a Recall Notice, please note that the due date on the notice may be different from the original due date stamped in the item being recalled. Please return the recalled item immediately.

Recalled Items may not be renewed.


Serves as an information contact source for PHSU users and community. Assistance in using any of the library’s collections or services is also offered. In-depth consultation, searching and computing bibliographies are also provided.

Removing Items from Reserves

Faculty must indicate when they want items to be removed from Reserves. At the end of each term, all items will be removed from reserves. Faculty are encouraged to collect their reserve items or make arrangements to have them collected. Items not collected will not remain on reserve. They will be stored in the library.

Renewing and Returning Materials

Renewing Materials may be done at the Circulation Desk, online, through the Library catalog, or by phone at 787-840-2575   ext. 2225. When calling to renew, please speak with a circulation staff member personally. Most materials may be renewed unless they have been requested by another borrower. All materials must be returned by the Due Date to avoid fines. Patrons are responsible for returning or renewing items by the due date.


Many of these books can be accessed through the databases we have in the Library. Other textbooks and course-related materials are kept on reserve next to the circulation desk in the first floor. They may be checked out for two hours for library use only. Most reserve materials may also be checked out of the library one hour before closing and are due one hour after opening the next day. Reserve materials must be returned to the desk where they were checked out. Faculty interested in placing items on reserve for student use should contact the Circulation Desk.

Reserve (Responsibility Policy)

The decision to place personal items on reserve remains with the faculty member. While the department staff will strive to ensure that material is handled properly, the Library cannot be held responsible for the abuse, destruction, loss, and/or theft of personal items placed on reserve. Some minor wear on personal items (e.g. cracked spine, torn cover) should be expected as students usually make photocopies from these works. In addition, Reserve Staff may have to alter the materials by adding barcodes for checkout and labels for filing.


After reading, leave materials on the tables or cubicles.


Handicapped / wheelchair accessible restrooms are located in the first floor of the Library.

Searches for materials not on the Shelf

If you cannot locate materials that are not checked out and are not on the shelf, you can request a search. Library staff will attempt to locate materials for you.


In accordance with Ponce School of Medicine and Health Sciences regulations, library facilities are no-smoking environments.

Study Rooms

Six rooms for small group discussion are available. A TV with integrated VHS is available in each one. DVD player and slide projector are also available. Priority is given to projection. These rooms must be reserved at the circulation desk, or at the desk of the 2nd floor, prior to use. Groups that have not reserved a room will be required to vacate the room.

Study Room Policy

Library offers the use of study rooms which are available ONLY to PHSU students, faculty, and staff. Patrons must adhere to the following guidelines:

  • Group Study Rooms are provided for groups of 2 or more individuals for the purpose of studying and meeting. Group Study Rooms are not available for individual use
  • No specific study rooms are assigned to specific user or programs. All study rooms will be checked out on a first come, first serve basis.
  • The Library is not responsible for the loss or theft of personal property. If you leave the room unattended, you risk the loss of your possessions.
  • Food or beverages are not allowed in study rooms.
  • Please do not cover the windows or doors.
  • A valid PHSU ID Card is required to check out a room. Other forms of identification are not acceptable.
  • We reserve the room for a period of two hours and may be renewed for the same period if there are no other persons requesting service.
  • These rooms must be reserved at the Circulation desk, or at the desk of the 2nd floor, prior to use. Groups that have not reserved a room will be required to vacate the room.
  • If furniture is moved, please return it to the original placement when finished with the room.


Any suggestions that will improve PHSU Library services and collections are welcome. A library material suggestions form is available in the Library’s Home Page. You may give recommendations for books, journals, databases, software, audiovisuals resources, etc. These will be evaluated and considered for purchase.

Telephone and Cellular

Patrons are asked to maintain a quiet atmosphere in the Library. The use of any equipment that disrupts patron is prohibited. Please set cellular phones to vibrate mode when entering the Library. Exceptions will be made when those equipments are required for documented medical reasons. The use of video camaras requires the permission of the Library Administration.

24 Hour Study Rooms (4)

One located in the first floor and the others one in the second floor. Cubicles, chairs, computers, and photocopy/printer machine are available.

Four ADA compliant study carrels are available, two in each floor. These wheelchair accessible carrels shall be clearly identified with the International Symbol of Accessibility for Persons with Disabilities. The elevator is an alternative to the stairs in accessing the library’s two floors

Withdrawal of Library Privileges

Services listed are available to all PHSU registered users. If you have questions, regarding services go to the Front Desk. Abuse of any guidelines listed can cancel library privileges, and if necessary, disciplinary action will take place. Examples include: the mutilation or hiding of library materials; borrowing for unauthorized persons; use of privileges for external businesses; refusal to renew library materials; and, not paying fines and/or replacement of lost materials

Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

  1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
  2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.

III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.

  1. Libraries should cooperate with all persons and groups concerned with resisting

abridgment of free expression and free access to ideas.

  1. A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
  2. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948.

Amended February 2, 1961, and January 23, 1980, inclusion of “age” reaffirmed January 23, 1996, by the ALA Council.