Office Clerk Assistant

Registrar Office Department

Ponce Health Sciences University is seeking candidates for a full-time Office Clerk Assistant for the
Registrar Department.

Under the direction of the Director of the Registration Department, the candidate must provide direct
service in the operations of one-stop services. This position requires excellent communication skills,
strong attention to detail, critical and creative thinking, flexibility, and the ability to work
collaboratively with faculty, students, staff, and alumni. With a great sense of confidentiality and
teamwork.

To succeed, the candidate must have the following background and competencies:

• Bachelor’s degree (B.A.) from a three-year college or university
• Bilingual (Spanish and English)
• Excellent computer skills in MS Office (Word, Excel, PowerPoint)
• Ability to consistently meet daily, weekly, and monthly deadlines.
• Knowledge of MS Office, and other registrar platforms.
• Customer service skills
• Flexibility to work nonstandard hours and weekends if needed.

Essential Functions:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and
  transmitting text, and data.
• Complete requests in the one-stop area by greeting visitors and/or students in person or
  by phone, answering or referring inquiries. Provides customer guidance and services to
  students and visitors and helps them navigate the processes for completing service
  requests.
• Support in official documents.
• Support in sending information, correspondence, and follow-up to students.
• Follow archiving protocols to maintain organization in the vault.
• Organizes work by reading and routing correspondence, collecting information,
  and initiating telecommunications.
• Completes requests by greeting visitors and/or students, in person or on the telephone,
  answering or referring inquiries.
• Support in the digitization of students’ academic records in the system.
• Support in the data entry process and steps in the information system.
• Support responds to emails and redirect communications as needed.
• Other duties as assigned by the Registrar.

Interested qualified candidates must send a current resume to: jobs@psm.edu