The Registrar’s Office is under the direct supervision of the Vice President for Student Affairs. The primary role of the Registrar is to maintain the permanent records and documents that pertain to each matriculated student’s progress through medical or graduate school.
The main services offered by the Registrar’s Office are:
- Prepare and maintain custody of all academic records following the regulations of Buckley Amendment (Buckley Law).
- Coordinate Registration Procedures.
- Coordinate Veterans Services.
- Provide certifications of Enrollment, Class Lists, and Deferments.
- Prepare the evaluation of records for promotion and graduation.
- Certify Degrees and Academic Standing.
- Certify Enrollment for USMLE Part I and II.
- Prepare, maintain, and distribute the Official Transcript.
- Receive, record and secure documentation for final course grades.
- Establish policies for access to student Academic Record in accordance with Federal Ed Rights and Privacy Act (FERPA).
A fee of $15.00 will be charged to students who request academic certifications or certification of enrollment for other purposes. Certification for Income Taxes will be free of charge Certifications for verification of Degree follows the same steps as for enrollment certification. (Must fill a request form and pay $15.00)
Transcripts
The student’s academic record is an official document and copies are made upon the request of the student.
- Students who need official transcripts of their record for personal use or official use must fill a transcript request form at the Registrar’s Office and must pay $15.00 for each copy at the Finance Office. The Registrar’s Office requires five working days for processing the transcript request. No transcripts will be sent through fax.
- Official transcripts must bear school seal and will be sent directly to the Institution requested by the student.
- Transcripts requested for personal use of the student will be handed to the student personally; if the student authorizes another person to come for the transcript, a written authorization is needed and the person must have identification. Transcripts handed to the student must be labeled “student copy”.
- Student undergraduate transcripts are confidential records kept for exclusive use of Ponce Health Sciences University Registrar’s Office and will not be given to the applicant or third person under any circumstances.
- No transcripts or certifications will be honored if the student has outstanding debts.
Ponce Health Sciences University and the National Student Clearinghouse provides you with a safe and reliable tool where you can request your Credit Transcript via online. You can order the amount of transcripts you want using a credit card, the debit of which will be made once your request is processed. In addition, you will automatically receive a message via email confirming of your request once it is processed.
You can also follow up online.
- Requests will be processed in the order they are received.
- Transcript Fees $15.00 per copy and $2.50 National Student Clearinghouse Service Fee per order.
- The processing time for the transcript is 5-7 business days after receipt of the request and payment.
- Access to request a credit transcript online
Certifications
ORDERING:
To order your certification, complete the Certification Request Form (link) and deliver to us in one of the following ways:
MAIL:
Ponce Health Sciences University
Registrar’s Office
PO Box 7004
Ponce, PR 00732
EMAIL:
Please attach the certification request form and send to the following email: registrar@psm.edu
IN PERSON: Bring the complete Certification Request Form to PHSU Registrar’s Office. If your certification is being picked up by someone other than yourself, they must have your written and signed authorization, along with their own photo ID.
PAYMENT
Cost per Certification is US $15.00. Payment may be remitted using Visa or Master Card. Please contact PHSU Finance Office at 787-840-2575 ext. 2107 to pay with credit card, or you may pay with credit, or you may pay by regular mail with check or Money Order payable to Ponce Health Sciences University. Mail your request and check or Money Order to:
Ponce Health Sciences University
Registrar’s Office
Po Box 7004
Ponce, PR 00732
If you deliver your request in person, payment may be remitted by cash, debit card, check or Money Order.
TIME FOR PROCESSING:
7 business days
